2025 MONTHLY MEETING MINUTES

Silver Lake Youth Football

June Meeting Minutes

Date: June 18th 7:00pm

Next Meeting: TBD tentative Wednesday, July 16, 2025 – Location TBD

Treasurer’s Report

● Expenses:

○ KYSO: $2,660.00

○ Cell Phone: $466.00

○ Insurance: $3,645.65

● Ending May Balance: $29,204.58

● Current Balance: $34,241.00

● Available Funds (pending insurance): $30,595.82

OCYFL Report

● Meeting held: June 5th

● Committed to:

○ Peewee: D2 & D7

○ Midget: D2 & D7

○ Mites: D2 only

● Insurance paperwork must be submitted

● Key Dates:

○ Head Coaches Meeting: August 13, 7:30 PM @ Veterans Club

○ Weigh-Ins: August 20, 7:30 PM @ Veterans Club

○ CORI & Heads Up Certificates: Due August 11 with notarized letter

○ D7 Schedule Release: Expected in July

● New Helmet Requirement: As of March 1, 2027, all new helmets must weigh at least 3.5

lbs. Older helmets grandfathered in until expiration.

● No sideline videos from chain gang – will result in fines

● Referee Pay: Increased to $80 per game

● Clock Ref: $50–$55

● Scrimmage: August 28 @ Pembroke

○ Potential second scrimmage August 20 @ our home field (Krystina to confirm)

● Roster Books: Final versions due at September OCYFL meeting

● Additional Tasks:

○ Krystina to call about scale

○ Birth certificates to be kept in binders

KYSO Report

● Seeking sponsors and volunteers

● Approved schedules for games, practices, and Mighty Mites

● D7 schedule will be entered upon receipt

Equipment Report

● Helmet Invoice Total: $8,414.04

● Helmets have shipped

● D2 EMTs are covered

● Huddle renewal email sent

● Waiver Approved: Middleboro private school player, approved by board. OCYFL to

submit waiver.

● Stickers are in

● Some players already have helmets

● Coaches’ bags have been handed out

Fundraising

● June Raffle: Father’s Day – $250 profit

● Upcoming Events:

○ July 12–13: Transfer Station Fundraiser, 8:30 AM–3:00 PM

○ Raffle Permit: Needs to be updated; QR codes & multiple tables planned

○ Visited 20 Kingston businesses

○ Scratch Ticket Raffle: 10-book limit; limited spots available

○ Harmony Liquors Can Drive: July 1–3, later in the day

Concessions

● Last year’s Coke order went through baseball

● Budget Request: $2,500 to stock the snack shack for opening

Field Operations

● Leftover paint available for purchase from previous year

● Equipment machine being evaluated by Nick (who painted last year)

New Business

● Mighty Mites Schedule:

○ Practice: Wednesdays, 5:30–7:00 PM at home

○ Games: Saturdays away

○ Home Game: Saturday, September 20 – vs. Abington, 9:30–11:00 AM

Next Meeting

NO JULY MEETING

SILVER LAKE YOUTH FOOTBALL

Meeting Minutes – May 21, 2025

Roll Call:

All board members present.

Secretary’s Report:

• Meeting minutes from the April 16, 2025 meeting were read and approved.
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Treasurer’s Report:

• Bank balance as of April 20, 2025: $29,127.66
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Committee & Program Updates:

• OCYFL:
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• Presidents’ Meeting scheduled for June 13, 2025.
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• Scale needs to be recertified.
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• If only one team fields JV, all games will be played away.
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• $400 due to OCYFL in June ($300 / $100 breakdown).
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• Equipment:
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• Invoice for decals needs to be paid.
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• Invoice for flags needs to be paid (amount TBD).
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• $1,400 spent on new footballs.
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• Equipment handout scheduled for August 8, 2025.
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• Team pictures scheduled for August 12, 2025.
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Fundraising Report:

• $155 received from Specialties.
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• Mother’s Day Basket fundraiser received 20 entries.
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Next Meeting:

• Scheduled for Wednesday, June 18, 2025.
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Adjournment.

Silverlake Youth Football – April Meeting Minutes

Date: Apri], 2025

Attendance:

All board members present.

Secretary’s Report:

• No meeting minutes were recorded for March.
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Treasurer’s Report:

• Starting Balance (March 1): $18,760
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• Ending Balance (March 31): $3,760
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• Current Balance (as of April Meeting): $29,155.40
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Meat Raffle (April 14):

• Total Raised: $3,547
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• Expenses:
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• $100 – Pizza
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• $130 – Room Rental
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• $50 – Bartender
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• $509 – Meat
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• Online Sales: $230
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• Square Sales: $165.82
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• Net Proceeds: [To be calculated after final expenses cleared]
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Projected Expenses:

• KYSO Field Use:
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• Q3: $2,660
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• Q4: $2,660
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• OCYFL:
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• Meals: $564
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• Dues: $300
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• Total Projected Expenses: $6,893
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OCYFL Updates:

• Bylaw change passed: JV players will play at the Division 7 (D7) level.
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• Brian Morris (Marshfield) is open to all chance getting come with me plevel scrimmages.
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• OCYFL Presidents’ Meeting scheduled for June 13.
•  No X-Men will be allowed to play in any games, encouraging kids to move up to play with the next week class
• Yard markers will be moved to the other side of the field
• sideline filming will be allowed, but not able to be used during the game for a competitive edge
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KYSO Updates:

• New parking map with restrictions will be released by September 4.
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• Golf Tournament also on September 4 – seeking a raffle basket donation and a foursome.
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• KYSO sign overhaul underway – more signs ordered, better pricing on bulk.
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• Veteran  parking signs are up.
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• Rizzo field remains closed.
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Equipment Update:

• Helmet decals ordered.
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• Helmets expected to be returned in about a month.
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• Footballs will be ordered.
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Fundraising Update:

• Meat Raffle Recap included above.
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• Working on specialty number raffles.
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• Exploring collaboration with Cheer for a Comedy Night – no decision yet.
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• Mother’s Day Raffle to run late April through May.
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• Sponsors:
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• Dairy Twist confirmed as first Silver Sponsor.
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• Cardio Sport interested in organizing a Team Fun Run.
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Concessions:

• No operational updates.
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• A thank-you post will go out to the community for donations that helped enhance snack shack security.
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Next Meeting: [5/21/25  & 5:00]

SILVER LAKE YOUTH FOOTBALL

Meeting Minutes – March 10, 2025

Roll Call:

All board members present.

Secretary’s Report:

• Meeting minutes from the February 3, 2025 meeting were read and approved.
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Treasurer’s Report:

• Balance as of March 10, 2025: $20,911.29
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• Balance as of February 2025: $18,760.56
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• Bills paid: $4,116 to Riddell
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Committee & Program Updates:

• KYSO Update: Nothing to report. No updates on fields.
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• Equipment: Two game balls purchased; four Write-Out invoices paid.
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Fundraising Report:

• Planning a Meat Raffle in April – collecting raffle items and ordering pizzas.
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• Cheer is considering a Comedy Night fundraiser.
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• Working on a Mother’s Day Raffle.
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Next Meeting:

• Scheduled for Wednesday, April 16, 2025.
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Adjournment.

SILVER LAKE YOUTH FOOTBALL

Meeting Minutes – February 3, 2025

Roll Call:

All board members present.

Secretary’s Report:

• Meeting minutes from the previous meeting were reviewed and approved.
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Treasurer’s Report:

• Brian will obtain the bank balance once he is officially added to the account.
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• Brian will also contact the CPA.
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Committee & Program Updates:

• KYSO Snack Shack: Shutters are being installed.
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• KKYSA: Discussion about potentially using the field to help preserve the grass.
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• OCYFL: Working with Samantha from Uponquit on changes to the weight limit range and X-Men division. Updates and proposals will be presented at the next meeting.
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Fundraising Report:

• Squares fundraiser: $925 deposited.
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• $275 in cash from the specialties fundraiser still to be deposited.
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Next Meeting:

• Scheduled for March 19, 2025.
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Adjournment.

SLYF, Inc.

MEETING MINUTES

1/16/24

Roll Call

• Present: All board members except as noted below

• Missing: Marc McGarry, Assistant Football Coordinator

• New VP, Erik Barrette  (stepping in as interim VP)

Updates and Discussions

KYSO Update (Presented by Chris Hession):

1. Annual Meeting Highlights:

• Proposal to purchase a steel system for better organization.

• Rails on the stairs to be replaced.

2. Fundraising Success:

• “Cold Turkey” fundraiser raised $4,200, donated back to KYSO for repairs and snack shack pull-down.

3. Rizzo Field Usage:

• Considering discontinuing soccer and Kalax use at Rizzo Field and relocating these activities elsewhere.

4. Recognition Signage:

• High donor and golf tournament raffle winner signs to be installed in the parking lot.

• Veteran Parking Initiative: Adding parking spaces dedicated to veterans, painted blue.

6. Paint Machine:

• Blue paint machine available or soccer said we can use if cleaned and paint is purchased.

Treasurer’s Report (Presented by Brian Cherry):

• Account Balance: $27,820.44

• $775 to Special tees

• Accountant being contacted to review and file taxes for the past two years.

OCYFL Update (Presented by Trevor Ponte):

1. Bylaws Meeting:

• No team realignment for the upcoming season.

• Guardian Caps: Discussion ongoing, with most teams relying on donations to obtain them.

2. X-Men Weight Range:

• Establishing a 10-pound weight range for eligibility.

• Players can participate at their highest recorded weight from Week 1 instead of waiting.

3. Sideline Video Policy:

• Social media use allowed, but concerns raised about coaches watching film during halftime.

4. D7 Division Discussion:

• Exploring the possibility of allowing upperclassmen who don’t play varsity games to participate.

• Considering removing JV games from weekend schedules.

5. Helmet Reconditioning:

• Most programs recondition helmets every other year instead of annually.

Equipment Update (Presented by Seth Malmberg):

            1.     New Equipment Needs:

• 3 large helmets, 6 medium helmets, and 2 small helmets totaling $2,921.10.

High School Liaison Update (collaboration with Killinger):

1. Collaboration Opportunities:

• Working on a playbook for youth teams with high school plays.

• High school facilities possibly available for playoffs or Super Bowl.

• Large sled offered to the high school for $4,000 (awaiting response).

2. Youth Involvement:

• Plans to involve program athletes at youth and  high school level to build program synergy.

            3: Jersey Replacement order

•    Cost TBA 

Facilities Update (Presented by Bob Cyrus):

1. Paint Machine Costs:

• New line machine cost estimated at $2,000–$2,500.

• KYSO’s blue machine to be evaluated for repairs  Ponte family willing to take to their shop to look at engine.

Fundraising Update (Presented by Kayla Redican):

1. Upcoming Events and Ideas:

• Playoff and Super Bowl squares to be posted in next week 

• March meat raffle at the Upland Club (tentative).

• Online Raffle items:Sweatsuit outfit.

• Rustic Marlin logo blocks 

• Selling calendars.

Next Meeting: Feb 3rd Halifax Town Hall, 6-8pm 

Adjournment: 7:30pm